Event Form Template: Participant Terms and Conditions

Gain access to this Australian legal template plus over 200 more drafted by top-tier solicitors for only $14 per user/month, including free support and lifetime updates.

  • Easy to use
    Clear and comprehensive guidance notes.
  • Customisable  
    Editable schedule and re-usable.
  • Cost-effective
    High-quality and cost-effective wholesale distributor agreement template.
  • Key event participant risks covered
    Addresses key commercial risks for event participants.

IMPORTANT NOTICE: While you are purchasing a very comprehensive Australian template, it is important to understand that the purchasing of this template is not considered legal advice. If you require legal advice and support utilising this template, or if you have other questions, you can book a free 15 minute consultation with a team member from our associated law firm Legal Kitz.


The Event Form Template Participant Terms and Conditions document protects your business from potential customer claims to address risk factors involved in an event, workshop or training session. This Form will aid you to collect each participant’s details including their name, medical information and emergency contact details. Purchasing the Event Participant Evaluation Form will aid in protecting you from risk associated with the event, damages, injury or death and general event liabilities. Below is a detailed list of inclusions. 

Each Business Kitz resource contains comprehensive guidance notes as well as helpful suggestions to assist you with populating the document. 

The Business Kitz Event Form Template includes:

  1. Participant details
  2. Participant medical information and treatment background
  3. Participant emergency contact details
  4. Risks associated with the event
  5. Damages, injury or death
  6. Limitation of liability
  7. Permission to seek medical assistance
  8. Responsibility on participant to notify supervisors where they do not want to participate
  9. Information provided at event to be considered as general
  10. Acknowledgement of comprehension of terms and conditions
  11. Booking policy
  12. Privacy policy
  13. Execution section

What is an Event Participant Form?

When organising an event, it is essential to have legally enforceable terms and conditions in place, to better indemnify your event from any adverse claims made by participants. Our Event Form Template will disclose requirements, expectations and information regarding the event to all participants. Further, our Event Form Template provides an opportunity for the participant to offer information that will assist the service provider or venue holder in creating a safer and more comfortable event. The inclusion of a booking policy and privacy policy, embedded in to the terms and conditions of our Event Form Template reduces the need for you, as a service provider or venue holder, to supply multiple documents to your event participants.

An Event Participant Form is generally required to be completed by a participant, prior to an event occurring. The Event Participant Form is issued by a service provider or venue holder, and requires a participant to provide any relevant details, medical information/treatment background, and emergency contact details of their next of kin. The Event Form Template outlines the terms and conditions for a participant’s entry into the event, and requires the participant’s signature acknowledging that they have read and understood the terms and conditions of entry. Further, an Event Participant Form can shift the responsibility of obligations from the service provider or venue holder to the participant, depending on the relevant terms and conditions of entry. An Event Participant Form will generally require the participant to agree to indemnify the service provider or venue holder of any participation in the activities conducted by the parties, that have resulted in loss, damage or injury to the participant.

The Event Participant Template provides the participant with the opportunity to disclose any relevant medical information, and discusses a booking policy and privacy policy, in addition to the terms and conditions. Our Event Form Template discusses essential terms relating to limitation of liability, and damages, injury or death. Therefore, the Event Participant Form is an essential tool for ensuring legal protection against any claims made by participants. 


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